Make these dollars into account

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It’s no secret that event planners are all about reducing costs and increasing ROI. But logistics can throw a wrench into those plans. 64% of event planners struggle to budget for event management tools. That’s tragic, because there are tools like asset tracking software that can help you make every dollar count.

Cost reduction:

“Event technology can help increase event attendance by 20%, improve productivity by 27%, and reduce costs by 20-30%.” - Cvent

Asset tracking software helps reduce costs and improve productivity in a variety of ways.

Transferring assets into storage increases accountability fantuan database and ensures that fewer items are lost or misplaced. Effectively managing inventory levels reduces storage costs and protects you from wasteful or overly cautious purchasing decisions. Regularly tracking equipment maintenance and repairs with asset tracking software can increase their longevity . And software with a longer lifespan will significantly reduce costs in the long run.

Smoothing out workflows:

Another way to reduce the cost of an ATS is to improve efficiency. You can optimize your business processes by knowing exactly what works and what doesn’t. Tools like these help you allocate resources more efficiently, and they also allow you to see associations between employees, warehouses, event rooms, and items to ensure tasks are completed in the most efficient and cost-effective way. There are even features that help you organize items into frequently used kits, clone packing lists for reuse, and more.

Protect yourself from bad grades
Most B2B companies spend between five and eight weeks planning an event. This may seem like a lot of time, but much of that time is spent bouncing between different departments to finally decide what needs to be done. In fact, event planners say the most “annoying” part of their job is waiting for others to make decisions. A great way to effectively use the little time event managers have is to make sure they have everything they need before they need it.

This accessibility allows them to work within limited time with much more grace and enthusiasm.

Availability:

Knowing what you have on hand is always a vital part of event planning. Asset tracking software helps you keep track of when items will be unavailable and when they will be available again. This allows you to plan ahead for potential complications and ensure that conflicts do not interfere with those plans. The fact that your staff will manage their own item reservations is also a huge plus.

Reliability: Of course, just because the equipment is there doesn’t mean everything will run smoothly. A burned-out light bulb or a faulty sound system can negatively impact your attendees and hurt your event business. The best way to ensure that these types of issues don’t put you in the red is to trust that your equipment will work as it should. An ATS helps with this by alerting you when an item requires maintenance and easily guiding you through maintenance events throughout the asset’s lifecycle. Sometimes employees and customers are unpredictable, but that doesn’t mean your equipment should be.

Still think you don't need it?
Events are difficult to run flawlessly - from acquiring the right items to ensuring they are available when you need them. Asset tracking software can help reduce costs and improve ROI through actionable reporting, operational support, and features designed to improve asset reliability and performance.

Do you have any experience with an ATS that has made your event planning job easier and simpler? Let us know in the comments section below!

Looking for event management software? Check out Platforms' list of the best event management software solutions .